Notice on Suspension

If needed, students should apply for suspension of studies within the academic term, that is on or before the last teaching day of the academic term.

1) Please note Clause 3.0 and Clause 8.0 of the General Regulations Governing Undergraduate Studies.

2) Summer sessions will not be counted when the suspension period of application is calculated.

3) All application shall be accompanied by reason(s) with supporting documents.

   (a) For suspension due to internship, application must be submitted before the starting date of the internship. The application should contain: an official agreement, personal statement explaining the purpose and benefits of the internship, and a consent form/letter from the parent/guardian. Application submitted after the starting date of the internship will not be considered.（According to the relevant exit-entry management regulations, international students who have been approved for suspension of studies cannot continue to hold the current study residence permit to engage in full-time internship in China.）

   (b) For suspension related to exchange or study abroad program, the application must be submitted prior to the start of the program. The application should contain: an official acceptance letter from the host institution, personal statement outlining the academic value of the activities, and a consent letter/form from the parent/guardian. Application submitted after the starting date of the exchange or study abroad program will not be considered.

   (c) Suspension owing to medical reason: require the submission of recent medical certificate (issued within 90 days) from a licensed physician, personal statement, and the consent letter/form from the parent/guardian.

   (d) For suspension owing to entrepreneurial activities, applicant must provide valid business license, personal statement, and a parent/guardian consent form.

   (e) For case with reason(s) different from those listed above, it will be considered on a case-by-case basis.

4) Students, who suspend studies due to the participation of visiting programme, shall be required to pay    a certain percentage of the tuition fee during the suspension period in accordance with the relevant provisions of the University. Otherwise, the credits earned outside the University during the suspension period will not be considered for units transfer. 

5) In principle, fees paid are not refundable. If a student is granted of suspension, basing on the actual school months, the paid tuition fees covering for suspension period may be retrieved partially. For more details, please consult the Finance Office.
（Click here to visit Finance website for more information）

6) No change can be made after application is approved. For any change of suspension period, students can apply for early resumption of studies or extension of current suspension. Please consult the Registry Office for details.

7) Students' expected graduation term will be extended accordingly if the application is approved.

8) The maximum study period for all undergraduates shall be the normative study period plus two years, i.e. normally six years from the first registration, which shall include any periods of leave of absence and suspension of studies, but exclude any periods of compulsory military service as required by a student’s nation, unless otherwise recommended by the School Board and approved by the Director of Registry Services.

9) Students shall check out of the hostel and remove all personal belongings within 3 days once the application for suspension of studies is approved. If students failed to do so, their personal items left in their rooms shall be deemed abandoned and will be disposed without further notice. The College disclaims any liability for the loss or damage of these items.